Corporate Administrator

  • Location: Hamilton
  • Type: Direct Hire
  • Job #309
Our client, a leading financial institution, is seeking a Corporate Administrator. 

Primary Responsibilities: 
  • Possesses a thorough knowledge of corporate administrative functions and relevant procedures
  • Acts as Assistant Secretary to the bank and all subsidiary companies, including quarterly meetings, AGMs, ad hoc meetings
  • Responsible for maintaining corporate records of the bank and all subsidiary companies according to the requirements set out by the Bermuda Companies Act; administration of the subsidiary companies minute books i.e. keeping the minute books current by ?ling executed minutes; ?ling regulatory matters as they pertain to the corporateadministration role; review and amendment of subsidiary company documents, including Bye-laws, stock certi?cates and other securities, agreements, electronic scanning of documents and subsequent ?ling;
  • Accurately records minutes for key executive committee meetings as required; transcribes and produces minutes and relevant administration relating to executive committee meetings
  • Organises meetings and accurately records or drafts minutes of all bank board and subsidiary meetings and in a timely fashion; transcribes copies, collates and distributes various reports; prepares resolutions and incumbencies accordingly
  • Prepares documentation ensuring that all statutory and regulatory ?ling deadlines are met
  • Prepares reports regarding any outstanding matters regarding companies
  • Filing annual declarations and ensuring appropriate fees are submitted
  • Effectively communicates with board members, employees and others as required


  • Three years of relevant corporate administration experience
  • A working knowledge of the Companies’ Act 1981 and statutory regulations relating to the administration of companies in Bermuda
  • Must be methodical, detailed and service- oriented, proactive, highly con?dential, personable, ?exible, punctual and must have good time-management skills
  • Strong problem-solving, conceptual and analytical skills, with proven ability to multi-task and manage time effectively
  • Excellent organizational/analytical skills to efficiently co-ordinate and handle multiple responsibilities and assignments in a continuously demanding environment
  • Ability to work well under signi?cant pressure while maintaining accuracy and a meticulous eye for detail
  • Resourcefulness and ?exibility to adapt to change
  • Strong Microsoft Office skills, including Microsoft Word, Excel and PowerPoint.

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